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International Exchange Students

ERASMUS+

Drei Studierende Personen vor dem Gebäude in Soest.
  1. Prospective Students
  2. Exchange Students
  3. Erasmus-Students

Information for incoming ERASMUS+ students

You have been nominated by your home institution as ERASMUS+ student for the South Westphalia University of Applied Sciences (Fachhochschule Südwestfalen)? Congratulations!

Please read on for information concerning registration, enrolment, arrival and stay at the South Westphalia UAS

Before the mobility

  • Your home institution will nominate you for a stay at the South Westphalia UAS and inform us accordingly.
  • We will send you an application form by email next. Complete the form and send it along with a transcript of records and a copy of your passport or identity card to incoming@fh-swf.de. You will receive an email confirmation from us that we will accept you as an Erasmus+ student at the South Westphalia UAS. The closing date for receipt of your application form at the International Office is 1. July for the winter semester, and 1. December for the summer semester.
  • Draw up your Online Learning Agreement with the help of your subject co-ordinator at home. In it, specify which modules you would like to do at the South Westphalia UAS and have recognized by your home institution afterwards. Your International Office will inform you how to create the online learning agreement. The module descriptions for the individual degree programs of South Westphalia UAS can be obtained from the individual pages of the degree programmes.
  • If you have any particular questions on your studies at the South Westphalia UAS, please contact the respective departmental co-ordinator.
  • Please send us a proof of your health insurance for your stay in Germany. Every health insurance has to be approved by a statutory health insurance provider here in Germany. Our person of contact from the local health insurance here will check the sufficiency of your health insurance and send an electronic report about your insurance status to our Student Office. Without a sufficient health insurance, enrolment at our university is not possible. Make sure in advance that your health insurance and your third-party insurance will cover your stay in Germany.
  • After your application is completed and you gathered all the required documents (health insurance, if needed visa), we will start the enrolment process with you. You will receive information about how to do the enrolment via email. Please note that after submitting your enrolment online, you will receive a payment request with information via email from our Student Office. You have to make the payment of the semester contribution within 7 days.
  • Turkish students should note that applications for a visa from the embassy in Turkey take AT LEAST six weeks.
  • Please inform yourself if you may need a visa for entering Germany as a student. The International Office of your home institution can help you with that question.
  • Before you leave for Germany, please inform the International Office by email incoming@fh-swf.de of your exact place and time of arrival.

During the mobility

  • Please bring the following documents with you to Germany:
    • Passport or identity card
    • Confirmation of health insurance
    • Any document evidencing that your stay in Germany is financially covered. This may be a letter from your parents confirming that they will pay your living expenses in Germany, or a statement of account showing that you have sufficient funds at your disposal.
    • 2 passport sized photos
  • You should then report to your departmental co-ordinator and introduce yourself. The departmental co-ordinator will help you if you have any further questions on your studies and timetable.
  • Within two weeks of your arrival, you have to report to the residents’ registration office in the town in which you are living, where you will apply for a residence permit. To do so, you will need your passport, your health insurance certificate, your lease contract, a confirmation of enrolment and proof that your stay in Germany is financially covered. The International Office will help you with this.
  • Before leaving Germany, get your Confirmation of Stay document from the International Office of South Westphalia UAS.

After the mobility

  • Present your confirmation of stay document from South Westphalia UAS to your International Office.
  • Before the end of the official semester, download your transcript of records from the HIS online portal for exams of South Westphalia UAS. If results are missing please contact the respective student service office.
  • Present your transcript of records to your home university and have your credits transferred.

If you have any further questions, please contact incoming@fh-swf.de.

You can find additional information about your stay in Germany on our webpages.